Last updated: June 08, 2023
This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. This Privacy Policy has been created with the help of the TermsFeed Privacy Policy Generator.
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
For the purposes of this Privacy Policy:
Account means a unique account created for You to access our Service or parts of our Service.
Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
Application refers to Colliers Intranet, the software program provided by the Company.
Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to PT Colliers International Indonesia, World Trade Center I, 14th Floors, Jl. Jenderal Sudirman No.Kav. 29 – 31, RT.8/RW.3, Kuningan, Karet Kuningan, Kecamatan Setiabudi, Kota Jakarta Selatan, Daerah Khusus Ibukota Jakarta 12920.
Employees refers to: PT. Colliers International Indonesia’s employees
Server refers to: Company’s server that use this application Server hosted at www.colliers.id managed by PT Colliers International Indonesia
Country refers to: Indonesia
Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
Personal Data is any information that relates to an identified or identifiable individual.
Service refers to the Application.
Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.
While using Our Application, in order to provide features of Our Application, we may collect, with Your prior permission:
In the attendance module, the application will get your current location, of course with the permission that you have given. This module is used for online attendance by employees in the company and not for advertising or other purposes, it’s only for attendance and there is no background process to get current location in real time or continuously.
Stored contact data on server is only that which was scanned by employees in the Card Scanner module. As for all other contacts on the user's cell phone, Company does not store and/or share the information with third parties. This module (Card Scanner) is created to make easy our employees to input their contact - without having input manually through the “Add Contact” form.
We use this information to provide features of Our Service, to improve and customize Our Service. Also, the information will be uploaded to the server.
You can enable or disable access to this information at any time, through Your Device settings.
The Company may use Personal Data for the following purposes:
Attendance, to analyze employees’ attendance such as lateness, work hours report, location for those employees located in the site or their home.
Scanned Contact, Data will be stored in employee’s phone and company’s server. Other process after data stored (if any) will be done manually by the employee.
To provide and maintain our Service, including to monitor the usage of our Service.
To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
To manage Your requests: To attend and manage Your requests to Us.
For other purposes: We may use Your information for other purposes, such as data analysis.
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.
Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.
Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.
You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.
Our Service may give You the ability to delete certain information about You from within the Service.
You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.
Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
The security of Your Personal Data is important to Us, that’s why we does not store and/or share your data with third parties. We have security measures in place to protect against the loss, misuse, and alteration of information under our control. We also follow generally accepted industry standards to protect the information transmitted to us over the Internet, both during transmission and once we receive it. Sensitive information provided by you is encrypted using secure socket layer technology (SSL) during transmission and server-side encryption using TLS_AES_128_GZCM_SHA256, 128 bit keys, TLS 1.3 or other methods as determined by the company from time to time to encrypt your data. However, no method of transmission over the Internet, or method of electronic storage, is completely secure. Therefore, while we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security. You undertake to treat your username, password and other details as confidential and not to make it available to unauthorised third parties. We cannot assume any liability for any misuse of your username, password or other details.
It is important that you protect against unauthorised access to your Account and information by choosing your password carefully and keeping your password and Account secure.
We will retain your information for as long as your Account is active or as needed in order to provide our Services to you. If you no longer consent to us using your information to provide our Services to you, you may terminate your Account. Upon termination of your Account, we will retain and use your information as necessary to comply with our legal obligations, resolve disputes and enforce our Terms of Service, until you request in writing that we erase or delete such information and/or Personal Data from our database.
The application is only for this company, not for the company’s partners or contractors. So, other companies can’t use this app because they need credentials to login and the credentials provided by the IT Team of this company.
The application integrated with company’s intranet system, account created through the recruitment and hiring modules in our Intranet.
This app is free, there is no paid content in the app. So, employees can use all the features in this application with normal functions.
This module is used by employees at the company for online attendance. There are two features, like getting the employee location based on the device location and selfie with face recognition. The company or the application only used this location to get the employee's location, and the company or application has no other purpose to get the employee's location. There is no background process to get the current location in real-time or continuously.
Employees can submit for medical reimbursement, check their medical status, and check their medical balance.
Employees can make a reservation for a meeting room.
To help employees scan business cards, so they can scan and store them on a contact device or server. This feature uses optical character recognition (OCR), converting an image of text into a machine-readable text format. You can use your camera to scan the business cards or select an image from your phone gallery. And also, it can scan QR Code with VCARD type.
Besides making a reservation for a meeting room through Meetings in the General Admin module, employees can also make a reservation from this module, scan the QR Code in the meeting room, and it will be directed to the Meetings page.
Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.
Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
If you have any questions about this Privacy Policy, You can contact us: